Administrative Assistant - Field, BC 32780 https://inntrack.snaphire.com/job?jobmc=32780GOOGLE https://inntrack.snaphire.com/job?jobmc=32780GOOGLE
Careers at Canadian Rocky Mountain Resorts Canadian Rocky Mountain Resorts
Salary: YEAR CAD

Location: Field, BC 1 Emerald Lake Road Field British Columbia V0A 1G0 CAN

Type of employment : FULL_TIME

Industry: Hospitality
Department: Administration & General
Career Level: Experienced
Work Hours: Full-time

Date Posted: 12 Sep 2018

Valid Through: 12 Oct 2018 10:51

Looking for an amazing place to work and play in the Canadian Rockies? Come join our family! Emerald Lake Lodge in Field, British Columbia is looking for an Administrative Assistant. Subsidised staff accommodations, meal plan, career growth opportunities and lots of other perks such as staff events and activities, lodge and restaurant discounts and more.

Position: Administrative Assistant

Department: Accounting

Report to: Operations Manager and Lodge Accountant

Hours: As required

 

Objective: To balance revenues from all outlets and to provide accounting/balancing/support for the Lodge Accountant and Hotel Manager

Daily Duties

  • Completing DDS and FD & F&B cash outs, payout server due backs
  • Balancing Petty Cash and providing cash for department heads
  • Completing deposits
  • Complete Journals
  • Settle F&B gift certificates
  • Coding Kitchen invoices and completing weekly spreadsheet
  • Reviewing & inputting Liquor purchases
  • Reviewing petty cash vouchers and ensuring they balance to the receipts total in the petty cash spreadsheet (weekly)
  • Bank deposits as required
  • PO's for invoices, coding and ensuring approval before sending out to Head Office (weekly)
  • Inputting information from Journal to ELL Revenue Summary
  • Filing - Purchase orders & Audit Bag
  • Make up Payroll Packages
  • Complete Journal Entries for Duty and Personal Accounts & updating Officer Charge Summary

 

Monthly

  • Providing purchasing/ordering information for various departments with the Main Lodge
  • Assist with OH&S Meeting's and Committee Head, completing agenda and taking meeting minutes, following up with OH&S issues and discussing with department heads
  • Feedback reporting - Front Desk Compliments and Complaints reports, Monthly Best & Worst Comments and F&B comment card reporting

 

Month End accounting duties:

  • Review and have LM approve Petty Cash Vouchers
  • Ensure all Journals for the month are completed and balanced
  • Complete Lodge's revenue summary
  • Complete Journal entry for Promo account and ensure Officer Charge Summary is updated to include all relevant entries from the month
  • Review month end file to include weekly kitchen invoices spreadsheets, attach liquor invoices to LP spreadsheet, All Journal entries and with OCS and all inventory information is in file
  • Complete Food and Beverage costs

 

Other duties as required could include:

  • Coordinating Staff Events (Time Permitting)
  • Assisting with holiday events at Lodge (Time permitting)
  • Ensuring that our permits and licenses are updated yearly
  • Updating pricing for inventories as directed by the Operations Manager
  • Assists with orientation and property tours for new staff when required
  • Training Night Audit when required for the Front Desk and F&B teams with cash out procedures

 

Requirements/ Experience:

  • 2 years of previous Accounting experience is required
  • Good working knowledge of Excel is required
  • Excellent communication skills both verbal and written English
  • Previous Hotel Front Desk experience preferred
  • Night Audit experience in a hotel setting preferred
  • Excellent attention to detail
  • Must have the ability to be organized and to perform a variety of duties on any given day
  • Previous experience dealing with customers/supplies/internal customers
  • Must understand what urgency means and how to produce last minute requests in a timely fashion
  • Microsoft office software including, word, power point, and outlook
  • Previous purchasing experience an asset
  • Working with a variety of personalities and remaining confidential at all times
  • Understanding that many things may happen in a day that were unplanned and having the ability to be flexible
  • Physical demands, sitting, standing, bending, lifting (up to 30 lbs)

Administrative Assistant - Field, BC

Looking for an amazing place to work and play in the Canadian Rockies? Come join our family! Emerald Lake Lodge in Field, British Columbia is looking for an Administrative Assistant. Subsidised staff accommodations, meal plan, career growth opportunities and lots of other perks such as staff events and activities, lodge and restaurant discounts and more.

Position: Administrative Assistant

Department: Accounting

Report to: Operations Manager and Lodge Accountant

Hours: As required

 

Objective: To balance revenues from all outlets and to provide accounting/balancing/support for the Lodge Accountant and Hotel Manager

Daily Duties

  • Completing DDS and FD & F&B cash outs, payout server due backs
  • Balancing Petty Cash and providing cash for department heads
  • Completing deposits
  • Complete Journals
  • Settle F&B gift certificates
  • Coding Kitchen invoices and completing weekly spreadsheet
  • Reviewing & inputting Liquor purchases
  • Reviewing petty cash vouchers and ensuring they balance to the receipts total in the petty cash spreadsheet (weekly)
  • Bank deposits as required
  • PO's for invoices, coding and ensuring approval before sending out to Head Office (weekly)
  • Inputting information from Journal to ELL Revenue Summary
  • Filing - Purchase orders & Audit Bag
  • Make up Payroll Packages
  • Complete Journal Entries for Duty and Personal Accounts & updating Officer Charge Summary

 

Monthly

  • Providing purchasing/ordering information for various departments with the Main Lodge
  • Assist with OH&S Meeting's and Committee Head, completing agenda and taking meeting minutes, following up with OH&S issues and discussing with department heads
  • Feedback reporting - Front Desk Compliments and Complaints reports, Monthly Best & Worst Comments and F&B comment card reporting

 

Month End accounting duties:

  • Review and have LM approve Petty Cash Vouchers
  • Ensure all Journals for the month are completed and balanced
  • Complete Lodge's revenue summary
  • Complete Journal entry for Promo account and ensure Officer Charge Summary is updated to include all relevant entries from the month
  • Review month end file to include weekly kitchen invoices spreadsheets, attach liquor invoices to LP spreadsheet, All Journal entries and with OCS and all inventory information is in file
  • Complete Food and Beverage costs

 

Other duties as required could include:

  • Coordinating Staff Events (Time Permitting)
  • Assisting with holiday events at Lodge (Time permitting)
  • Ensuring that our permits and licenses are updated yearly
  • Updating pricing for inventories as directed by the Operations Manager
  • Assists with orientation and property tours for new staff when required
  • Training Night Audit when required for the Front Desk and F&B teams with cash out procedures

 

Requirements/ Experience:

  • 2 years of previous Accounting experience is required
  • Good working knowledge of Excel is required
  • Excellent communication skills both verbal and written English
  • Previous Hotel Front Desk experience preferred
  • Night Audit experience in a hotel setting preferred
  • Excellent attention to detail
  • Must have the ability to be organized and to perform a variety of duties on any given day
  • Previous experience dealing with customers/supplies/internal customers
  • Must understand what urgency means and how to produce last minute requests in a timely fashion
  • Microsoft office software including, word, power point, and outlook
  • Previous purchasing experience an asset
  • Working with a variety of personalities and remaining confidential at all times
  • Understanding that many things may happen in a day that were unplanned and having the ability to be flexible
  • Physical demands, sitting, standing, bending, lifting (up to 30 lbs)

Job Details

Reference # 32780
Posted on 12 Sep 2018
Closes on 12 Oct 2018 10:51
Property name Emerald Lake Lodge
Location(s) Field, BC
City Name
Department Administration & General
Career level Experienced
Hours/Status Full-time
Pay range ($low)
Pay range ($high)
Bonuses No
Benefits
More details (document)
This site is powered by SnapHire (www.snaphire.com)