Assistant Business Office Manager - Tampa, FL 32791 https://inntrack.snaphire.com/job?jobmc=32791GOOGLE https://inntrack.snaphire.com/job?jobmc=32791GOOGLE
Careers at Allegro Senior Living LLC Allegro Senior Living LLC
Salary: YEAR USD

Location: Tampa, FL USA

Type of employment : FULL_TIME

Industry: Hospitality
Department:
Career Level:
Work Hours:

Date Posted: 12 Sep 2018

Valid Through: 12 Oct 2018 13:48

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri, with a home office in St. Louis, MO.

Our Community

Renaissance is a beautiful community located in Tampa, Florida offering Independent, Assisted Living and Memory Care. Renaissance focuses on programs and services that help a person remain as independent as possible no matter what level of care they may need. 

The Role

The primary responsibility of the Assistant Business Office Manager will be the duties of the Receptionist. (See Receptionist job description). In addition to the Receptionist duties the Assistant Business Office Manager will be responsible for supporting the Business Office Manager in coordinating and performing office functions.

Areas of Responsibility:

  • Post resident payments daily to the resident's account, prepare deposits and take deposits to the bank, scan and send copies of deposit slips to Love Management Company.
  • Assist in collecting and maintaining new resident information as well as maintaining current resident information, files and fire and emergency resident call lists.
  • Set up and maintain resident, vendor, and employee files to include correct remittance information and proper insurance documentation.
  • Assist in providing administrative, marketing, and operational support as needed, including tours and social events.
  • Responsible for assisting with monitoring resident fee increase gift certificates and sending out monthly fee invoices.
  • Assist in the Purchase Order and Work Order System, including receiving invoices and ensuring accuracy of purchase order invoices and goods purchased. Code invoices and obtain proper authorization. Submit bills with purchase orders/vouchers in a timely manner to the Business Office Manager.
  • Follow Company policies and procedures and operate within Community budget guidelines.
  • Assist in entering rate changes and sending notices to residents and their family members as needed.
  • Maintain current personnel vacation, sick and leave records.
  • Collect, complete and enter additional resident charges such as guest meals, tray services, escort charges and maintenance-related charges.
  • Assist in maintaining the Work Order System, including posting and monitoring the Recurring Work Order System.
  • Maintain high standards of personal appearance and grooming, which include wearing proper attire and name tag when on duty.
  • Maintain confidentiality of all pertinent resident, staff or Community information deemed as such.
  • Be constantly watchful of signs that residents are not able to function independently or a change in resident's behavior. Report all signs to the Community Director following Company policies and procedures.

Special Requirements/Certifications:

* Must be a minimum of 18 years of age. State specific guidelines may apply.

* High school diploma or equivalent.

* Minimum of one (1) year office-related experience preferred.

* Must possess basic math skills.

* Working knowledge of and comfort with Microsoft Office programs including Word, Excel and Outlook is required.

* Must have working knowledge of office equipment (i.e. copier, fax, scanner, calculator, etc.).

* Strong organization/planning, verbal/written, multi-tasking and time management skills are vital.

* Must possess attention to detail, demonstrated decision making, self-motivation and team work skills.

* Must have a positive Criminal Background Screening.

* Must pass a physical having no signs or symptoms of a communicable disease including tuberculosis where required. Freedom from tuberculosis must be documented on an annual basis where required.

* The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

EOE

Assistant Business Office Manager - Tampa, FL

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri, with a home office in St. Louis, MO.

Our Community

Renaissance is a beautiful community located in Tampa, Florida offering Independent, Assisted Living and Memory Care. Renaissance focuses on programs and services that help a person remain as independent as possible no matter what level of care they may need. 

The Role

The primary responsibility of the Assistant Business Office Manager will be the duties of the Receptionist. (See Receptionist job description). In addition to the Receptionist duties the Assistant Business Office Manager will be responsible for supporting the Business Office Manager in coordinating and performing office functions.

Areas of Responsibility:

  • Post resident payments daily to the resident's account, prepare deposits and take deposits to the bank, scan and send copies of deposit slips to Love Management Company.
  • Assist in collecting and maintaining new resident information as well as maintaining current resident information, files and fire and emergency resident call lists.
  • Set up and maintain resident, vendor, and employee files to include correct remittance information and proper insurance documentation.
  • Assist in providing administrative, marketing, and operational support as needed, including tours and social events.
  • Responsible for assisting with monitoring resident fee increase gift certificates and sending out monthly fee invoices.
  • Assist in the Purchase Order and Work Order System, including receiving invoices and ensuring accuracy of purchase order invoices and goods purchased. Code invoices and obtain proper authorization. Submit bills with purchase orders/vouchers in a timely manner to the Business Office Manager.
  • Follow Company policies and procedures and operate within Community budget guidelines.
  • Assist in entering rate changes and sending notices to residents and their family members as needed.
  • Maintain current personnel vacation, sick and leave records.
  • Collect, complete and enter additional resident charges such as guest meals, tray services, escort charges and maintenance-related charges.
  • Assist in maintaining the Work Order System, including posting and monitoring the Recurring Work Order System.
  • Maintain high standards of personal appearance and grooming, which include wearing proper attire and name tag when on duty.
  • Maintain confidentiality of all pertinent resident, staff or Community information deemed as such.
  • Be constantly watchful of signs that residents are not able to function independently or a change in resident's behavior. Report all signs to the Community Director following Company policies and procedures.

Special Requirements/Certifications:

* Must be a minimum of 18 years of age. State specific guidelines may apply.

* High school diploma or equivalent.

* Minimum of one (1) year office-related experience preferred.

* Must possess basic math skills.

* Working knowledge of and comfort with Microsoft Office programs including Word, Excel and Outlook is required.

* Must have working knowledge of office equipment (i.e. copier, fax, scanner, calculator, etc.).

* Strong organization/planning, verbal/written, multi-tasking and time management skills are vital.

* Must possess attention to detail, demonstrated decision making, self-motivation and team work skills.

* Must have a positive Criminal Background Screening.

* Must pass a physical having no signs or symptoms of a communicable disease including tuberculosis where required. Freedom from tuberculosis must be documented on an annual basis where required.

* The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

EOE

Job Details

Reference # 32791
Posted on 12 Sep 2018
Closes on 12 Oct 2018 13:48
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Location(s) Tampa, FL
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