Assistant Business Office Manager - Tampa, FL 34614 https://inntrack.snaphire.com/job?jobmc=34614GOOGLE https://inntrack.snaphire.com/job?jobmc=34614GOOGLE
Careers at Allegro Senior Living LLC Allegro Senior Living LLC
Salary: YEAR USD

Location: Tampa, FL USA

Type of employment : FULL_TIME

Industry: Hospitality
Department:
Career Level:
Work Hours:

Date Posted: 08 Nov 2018

Valid Through: 08 Dec 2018 14:19

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri, with a home office in St. Louis, MO.

Our Community

Renaissance is a beautiful community located in Tampa, Florida offering Independent, Assisted Living and Memory Care. Renaissance focuses on programs and services that help a person remain as independent as possible no matter what level of care they may need. 

The Role

The primary responsibility of the Assistant Business Office Manager will be the duties of the Receptionist. (See Receptionist job description). In addition to the Receptionist duties the Assistant Business Office Manager will be responsible for supporting the Business Office Manager in coordinating and performing office functions.

Accounting Areas of Responsibility as Assigned by the BOM May Include the Following:

* Process and manage resident accounts. Post resident payments daily onto the resident's account, prepare deposits (balance cash to posting journal and bank deposits), take deposits to the bank daily, scan and send copies of deposit slips to St. Louis, assess monthly charges and generate statements. Collect all fees.

* Account for move-in, move-out, transfer, charges and collections. Collect, compute and enter charges. Send out resident billings. Process refunds and correspondence related to refunds. Charge guest meals, tray service, escort services, additional laundry, and maintenance requests to resident, enter rate changes and verify accuracy of all charges on resident's account.

* Oversee guest/associate meal program, tracking cash and preparing deposit to reconcile to daily receipts. Work closely with Dining Services Director to ensure accuracy of monies collected, deposited and coded into computer. Complete weekly and monthly reports for guest/associate meal activity.

* Maintain the Community's petty cash funds according to Company policies and procedures.

* Train Department Heads in the use of the purchase order system, receive invoices and ensure accuracy of purchase order invoices and goods purchased

  • Operational Areas of Responsibility as Assigned by the BOM May Include the Following:

    * Provide administrative, marketing and operational support as needed.

    * Assist Receptionists by answering telephone calls and transferring to proper department, taking messages when necessary.

    * Oversee the processing, sorting and distribution of incoming mail.

    * Order, maintain, and store all administrative supplies and equipment.

    * Train Receptionists on the resident emergency call system and the daily IL resident Wellbeing Check-in program; monitoring daily reports of IL residents not checked in or visually seen before a specific time, making verbal or visual contact with those residents and reporting the status of IL residents to ED or designee.

    * Train Receptionists in work order entry process using the Company work order system; creating and monitoring work orders as assigned.

    * Assist in operating within the Community's budget guidelines.

    * Maintain professional standards of personal appearance and grooming, which include wearing proper attire and name tag when on duty, and coach Receptionists to meet this same standard.

    * Attend and participate in all meetings and training as required by Company policy and the BOM.

    * Be constantly watchful of signs that residents are not able to function independently or a change in resident's behavior. Report all signs to the BOM following Company policies and procedures.

    * Report any and all deferred maintenance, vandalism or hazardous situations to the BOM as discovered and take appropriate action as necessary.

    * Ensure understanding of and compliance with all regulations regarding residents' rights.

    * Maintain confidentiality of all pertinent resident, associate, Community or Company information deemed as such.

  • Special Requirements/Certifications:

    * Must be a minimum of 18 years of age. State specific guidelines may apply.

    * High school diploma or equivalent.

    * Minimum of one (1) year office-related experience preferred.

    * Must possess basic math skills.

    * Working knowledge of and comfort with Microsoft Office programs including Word, Excel and Outlook is required.

    * Must have working knowledge of office equipment (i.e. copier, fax, scanner, calculator, etc.).

    * Strong organization/planning, verbal/written, multi-tasking and time management skills are vital.

    * Must possess attention to detail, demonstrated decision making, self-motivation and team work skills.

    * Must have a positive Criminal Background Screening.

    * Must pass a physical having no signs or symptoms of a communicable disease including tuberculosis where required. Freedom from tuberculosis must be documented on an annual basis where required.

    The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

  • Other duties as assigned.

 EOE

Assistant Business Office Manager - Tampa, FL

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri, with a home office in St. Louis, MO.

Our Community

Renaissance is a beautiful community located in Tampa, Florida offering Independent, Assisted Living and Memory Care. Renaissance focuses on programs and services that help a person remain as independent as possible no matter what level of care they may need. 

The Role

The primary responsibility of the Assistant Business Office Manager will be the duties of the Receptionist. (See Receptionist job description). In addition to the Receptionist duties the Assistant Business Office Manager will be responsible for supporting the Business Office Manager in coordinating and performing office functions.

Accounting Areas of Responsibility as Assigned by the BOM May Include the Following:

* Process and manage resident accounts. Post resident payments daily onto the resident's account, prepare deposits (balance cash to posting journal and bank deposits), take deposits to the bank daily, scan and send copies of deposit slips to St. Louis, assess monthly charges and generate statements. Collect all fees.

* Account for move-in, move-out, transfer, charges and collections. Collect, compute and enter charges. Send out resident billings. Process refunds and correspondence related to refunds. Charge guest meals, tray service, escort services, additional laundry, and maintenance requests to resident, enter rate changes and verify accuracy of all charges on resident's account.

* Oversee guest/associate meal program, tracking cash and preparing deposit to reconcile to daily receipts. Work closely with Dining Services Director to ensure accuracy of monies collected, deposited and coded into computer. Complete weekly and monthly reports for guest/associate meal activity.

* Maintain the Community's petty cash funds according to Company policies and procedures.

* Train Department Heads in the use of the purchase order system, receive invoices and ensure accuracy of purchase order invoices and goods purchased

  • Operational Areas of Responsibility as Assigned by the BOM May Include the Following:

    * Provide administrative, marketing and operational support as needed.

    * Assist Receptionists by answering telephone calls and transferring to proper department, taking messages when necessary.

    * Oversee the processing, sorting and distribution of incoming mail.

    * Order, maintain, and store all administrative supplies and equipment.

    * Train Receptionists on the resident emergency call system and the daily IL resident Wellbeing Check-in program; monitoring daily reports of IL residents not checked in or visually seen before a specific time, making verbal or visual contact with those residents and reporting the status of IL residents to ED or designee.

    * Train Receptionists in work order entry process using the Company work order system; creating and monitoring work orders as assigned.

    * Assist in operating within the Community's budget guidelines.

    * Maintain professional standards of personal appearance and grooming, which include wearing proper attire and name tag when on duty, and coach Receptionists to meet this same standard.

    * Attend and participate in all meetings and training as required by Company policy and the BOM.

    * Be constantly watchful of signs that residents are not able to function independently or a change in resident's behavior. Report all signs to the BOM following Company policies and procedures.

    * Report any and all deferred maintenance, vandalism or hazardous situations to the BOM as discovered and take appropriate action as necessary.

    * Ensure understanding of and compliance with all regulations regarding residents' rights.

    * Maintain confidentiality of all pertinent resident, associate, Community or Company information deemed as such.

  • Special Requirements/Certifications:

    * Must be a minimum of 18 years of age. State specific guidelines may apply.

    * High school diploma or equivalent.

    * Minimum of one (1) year office-related experience preferred.

    * Must possess basic math skills.

    * Working knowledge of and comfort with Microsoft Office programs including Word, Excel and Outlook is required.

    * Must have working knowledge of office equipment (i.e. copier, fax, scanner, calculator, etc.).

    * Strong organization/planning, verbal/written, multi-tasking and time management skills are vital.

    * Must possess attention to detail, demonstrated decision making, self-motivation and team work skills.

    * Must have a positive Criminal Background Screening.

    * Must pass a physical having no signs or symptoms of a communicable disease including tuberculosis where required. Freedom from tuberculosis must be documented on an annual basis where required.

    The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

  • Other duties as assigned.

 EOE

Job Details

Reference # 34614
Posted on 08 Nov 2018
Closes on 08 Dec 2018 14:19
Property name Renaissance Senior Living
Location(s) Tampa, FL
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