Admin Assistant - Toronto, ON 34923 https://inntrack.snaphire.com/job?jobmc=34923GOOGLE https://inntrack.snaphire.com/job?jobmc=34923GOOGLE
Careers at Wittington Properties Ltd Wittington Properties Ltd
Salary: YEAR CAD

Location: Toronto, ON CAN

Type of employment : FULL_TIME

Industry: Hospitality
Department: Administration & General
Career Level:
Work Hours: Full-time

Date Posted: 19 Nov 2018

Valid Through: 19 Dec 2018 06:05

Job Description

Language of Work: English

Number of Work Hours: 35 hours per week

Job Location: Toronto, ON

Benefits: Disability Benefits, Medical Benefits, Dental Benefits, Group Insurance Benefits, Vision Care Benefits, Other Benefits.

Responsibilities:

Direct Client Support

  • Personal Assistant to clients which may include opening mail, paying bills, organizing travel arrangements, organizing other workers, administrative property management responsibilities, expense analysis, various verbal/written communication, schedule meetings, personal errands, prepare, modify, edit or proofread correspondence, ad hoc special projects as requested
  • Any other administration for clients as required/requested

Director Support

  • Administrative support such as filing, photocopying, scanning or faxing
  • Ad hoc special projects as requested
  • Answer, screen or redirect incoming phone calls
  • Receive and direct visitor's and/or clients and set up boardrooms for meetings
  • Coordinate and maintain computerized confidential information file on clients

Accounts Payable

  • Arrange authorization on all invoices as applicable, code and enter all invoices on Accounts Payable module
  • Print cheques, arrange signatures for cheques, update DBR and mail out cheques
  • Maintain vendors on Accounting system including updating address
  • Prepare petty cash reports and reimbursement transfers for specific clients as required

Department Support

  • Provide back up support for:
  • Administration support for the department including file maintenance, organization and archiving (back up)
  • Opens all mail, date stamps and distributes to other employee's in the department accordingly
  • Preparation of Daily Bank Report including reconciling any opening/closing balance differences
  • Maintain hard copy filing system and archive system
  • Upload bank statements, utility bills, realty taxes, notices of assessments and other documentation onto the network for electronic filing system
  • Organize any staff luncheons or celebrations (baby showers etc..) for the Wittington Financial Services FAM1 Department
  • Retrieve information on clients for other members of department
  • Courier packages and package drop off for Director
  • Daily (as required) bank delivery / pick up to various banks
  • Other administrative tasks as required/requested

Qualifications:

  • College/CEGEP education
  • Knowledge using SharePoint computer application.
  • Excellent time management and organization skills, ability to work effectively under pressure in a fast paced environment meeting challenging deadlines and multiple priorities
  • Strong interpersonal skills to deal effectively with people and situations within and outside the company
  • Minimum 2 year work experience in an office
  • Proficiency in Microsoft Office Applications
  • Exposure to Accounts Payable preparation is an asset
  • Excellent written and verbal communication skills
  • Excellent problem solving skills especially with numbers
  • Energetic and enthusiastic
  • Professional and discrete demeanor to deal with confidential and sensitive issues
  • Able to gain and maintain the trust of the clients
  • Self-starter, self-directed, performance, customer focused
  • Accepts ownership and accountability and possesses a high level of integrity
  • Team player with a positive 'can do' attitude to objectives and challenges
  • Driver's License required for running errands (no car required)

Job Types: Full-time, Permanent

Salary: $23.43 /hour

Job Type: Full-time

Admin Assistant - Toronto, ON

Job Description

Language of Work: English

Number of Work Hours: 35 hours per week

Job Location: Toronto, ON

Benefits: Disability Benefits, Medical Benefits, Dental Benefits, Group Insurance Benefits, Vision Care Benefits, Other Benefits.

Responsibilities:

Direct Client Support

  • Personal Assistant to clients which may include opening mail, paying bills, organizing travel arrangements, organizing other workers, administrative property management responsibilities, expense analysis, various verbal/written communication, schedule meetings, personal errands, prepare, modify, edit or proofread correspondence, ad hoc special projects as requested
  • Any other administration for clients as required/requested

Director Support

  • Administrative support such as filing, photocopying, scanning or faxing
  • Ad hoc special projects as requested
  • Answer, screen or redirect incoming phone calls
  • Receive and direct visitor's and/or clients and set up boardrooms for meetings
  • Coordinate and maintain computerized confidential information file on clients

Accounts Payable

  • Arrange authorization on all invoices as applicable, code and enter all invoices on Accounts Payable module
  • Print cheques, arrange signatures for cheques, update DBR and mail out cheques
  • Maintain vendors on Accounting system including updating address
  • Prepare petty cash reports and reimbursement transfers for specific clients as required

Department Support

  • Provide back up support for:
  • Administration support for the department including file maintenance, organization and archiving (back up)
  • Opens all mail, date stamps and distributes to other employee's in the department accordingly
  • Preparation of Daily Bank Report including reconciling any opening/closing balance differences
  • Maintain hard copy filing system and archive system
  • Upload bank statements, utility bills, realty taxes, notices of assessments and other documentation onto the network for electronic filing system
  • Organize any staff luncheons or celebrations (baby showers etc..) for the Wittington Financial Services FAM1 Department
  • Retrieve information on clients for other members of department
  • Courier packages and package drop off for Director
  • Daily (as required) bank delivery / pick up to various banks
  • Other administrative tasks as required/requested

Qualifications:

  • College/CEGEP education
  • Knowledge using SharePoint computer application.
  • Excellent time management and organization skills, ability to work effectively under pressure in a fast paced environment meeting challenging deadlines and multiple priorities
  • Strong interpersonal skills to deal effectively with people and situations within and outside the company
  • Minimum 2 year work experience in an office
  • Proficiency in Microsoft Office Applications
  • Exposure to Accounts Payable preparation is an asset
  • Excellent written and verbal communication skills
  • Excellent problem solving skills especially with numbers
  • Energetic and enthusiastic
  • Professional and discrete demeanor to deal with confidential and sensitive issues
  • Able to gain and maintain the trust of the clients
  • Self-starter, self-directed, performance, customer focused
  • Accepts ownership and accountability and possesses a high level of integrity
  • Team player with a positive 'can do' attitude to objectives and challenges
  • Driver's License required for running errands (no car required)

Job Types: Full-time, Permanent

Salary: $23.43 /hour

Job Type: Full-time

Job Details

Reference # 34923
Posted on 19 Nov 2018
Closes on 19 Dec 2018 06:05
Property name
Location(s) Toronto, ON
City Name
Department Administration & General
Career level
Hours/Status Full-time
Pay range ($low)
Pay range ($high)
Bonuses
Benefits
More details (document)
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