Sales Administrative Assistant - Tucson, AZ 37553 https://inntrack.snaphire.com/job?jobmc=37553GOOGLE https://inntrack.snaphire.com/job?jobmc=37553GOOGLE
Careers at Hacienda Del Sol Guest Ranch Resort Hacienda Del Sol Guest Ranch Resort
Salary: 14.0 16.0 HOUR USD

Location: Tucson, AZ 85719 USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Sales & Marketing
Career Level: Experienced
Work Hours: Full-time

Date Posted: 03 Apr 2019

Valid Through: 03 May 2019 12:29

 

SUMMARY: The Sales Administrative Assistant (SAA) supports the Sales Manager (SM) and Business Development Director (BDD) with all daily administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assist with creation of Sales Proposals and Contracts as directed by SM and BDD
  • Generate reports, agenda and minutes for Sales Meetings
  • Draft correspondence, proposals, contracts, etc.
  • Enter all Contacts and Group information in Opera after signatures
  • Block Sleeping Rooms & Function Space in Opera
  • Coordinate Catering Reservations on Open Table with Grill staff
  • Maintain Data Base (CRM) & File Management
  • Prepare Group Resumes and distribute after review with appropriate BDD and SM
  • Communicate with Conference Services Manager and update SM and BDD in regard to their respective Groups Pick-up, Deposit Deadlines, etc.
  • Conduct Site Tours with prospective clients when necessary
  • Aid Front Desk and Reservations with Group Sales-related questions
  • Assist with various projects on an ongoing basis as directed by BDD and SM
  • Attend Trade Shows when necessary
  • Assist BDD and SM to improve productivity in order to spend more time selling

Sales Administrative Assistant - Tucson, AZ

 

SUMMARY: The Sales Administrative Assistant (SAA) supports the Sales Manager (SM) and Business Development Director (BDD) with all daily administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assist with creation of Sales Proposals and Contracts as directed by SM and BDD
  • Generate reports, agenda and minutes for Sales Meetings
  • Draft correspondence, proposals, contracts, etc.
  • Enter all Contacts and Group information in Opera after signatures
  • Block Sleeping Rooms & Function Space in Opera
  • Coordinate Catering Reservations on Open Table with Grill staff
  • Maintain Data Base (CRM) & File Management
  • Prepare Group Resumes and distribute after review with appropriate BDD and SM
  • Communicate with Conference Services Manager and update SM and BDD in regard to their respective Groups Pick-up, Deposit Deadlines, etc.
  • Conduct Site Tours with prospective clients when necessary
  • Aid Front Desk and Reservations with Group Sales-related questions
  • Assist with various projects on an ongoing basis as directed by BDD and SM
  • Attend Trade Shows when necessary
  • Assist BDD and SM to improve productivity in order to spend more time selling

Job Details

Reference # 37553
Posted on 03 Apr 2019
Closes on 03 May 2019 12:29
Property name
Location(s) Tucson, AZ
City Name
Department Sales & Marketing
Career level Experienced
Hours/Status Full-time
Pay range ($low) 14.0
Pay range ($high) 16.0
Bonuses No
Benefits
More details (document)
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