Conference Planning Coordinator - Leesburg, VA 38061 https://inntrack.snaphire.com/job?jobmc=38061GOOGLE https://inntrack.snaphire.com/job?jobmc=38061GOOGLE
Careers at Lansdowne Resort Lansdowne Resort
Salary: HOUR USD

Location: Leesburg, VA 44050 Woodridge Parkway Leesburg VA 20176 USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Sales & Marketing
Career Level:
Work Hours: Full-time

Date Posted: 22 Feb 2019

Valid Through: 24 Mar 2019 10:17

Lansdowne Resort and Spa in Lansdowne, VA is excited to announce the exceptional career opportunity of Fitness Attendant.  Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service.


Job Summary
The Conference Services Coordinator directly supports the Conference Services office by coordinating various aspects of hotel conferences and special events.


Essential Functions
•  Provides assistance to Conference Services Director and Conference Planning managers
•  Handle all aspects of customer service for assigned groups or tasks
•  Work with planning managers to coordinate and disseminate group rooms information internally and to clients. 
•  Manage client accounts in Delphi - account assignments, space management, merge documents as needed. 
•  Generate and disseminate event related reports to the resort.
•  Contract with outside vendors (musicians, florists, etc…) if requested by client/planning manager
•  Generate check requests for outside vendor payment if needed
•  Assist DOCS with financial/administrative needs and reporting as assigned such as checkbook maintenance, expense reports, accruals, etc. 
•  Collect, disseminate and assemble all information regarding upcoming groups/events for the weekly distribution report. 
•  Maintain master event book and planning calendar to assist DOCS in the account turnover process.
• Flexible to work early AM, late evenings and possible weekends. 
•  Provide support to the conference concierge desk when needed.
• Function as a liaison between planning and group clients as assigned i.e. Greet clients in the AM to ensure all meeting specifications are accurate, oversee banquet functions in the absence of a planning manager, etc.
• Receive, block, plan and distribute pertinent information regarding all in house events.  Provide clear and concise information to all areas. 
• Attend meetings as assigned - group pick up, conference review, pre-cons, sous chef meeting


Minimum Qualifications of the Conference Planning Coordinator:

• High school diploma or equivalent vocational training certificate required.  Some college or college degree preferred.  Degree in hospitality management preferred.
• Minimum two to three years administrative experience.  Prior experience within a four star hotel brand preferred.


Other Qualifications:
• Must be customer-service oriented and have excellent hospitality skills.
• Must be able to calculate basic mathematic functions.

Conference Planning Coordinator - Leesburg, VA

Lansdowne Resort and Spa in Lansdowne, VA is excited to announce the exceptional career opportunity of Fitness Attendant.  Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service.


Job Summary
The Conference Services Coordinator directly supports the Conference Services office by coordinating various aspects of hotel conferences and special events.


Essential Functions
•  Provides assistance to Conference Services Director and Conference Planning managers
•  Handle all aspects of customer service for assigned groups or tasks
•  Work with planning managers to coordinate and disseminate group rooms information internally and to clients. 
•  Manage client accounts in Delphi - account assignments, space management, merge documents as needed. 
•  Generate and disseminate event related reports to the resort.
•  Contract with outside vendors (musicians, florists, etc…) if requested by client/planning manager
•  Generate check requests for outside vendor payment if needed
•  Assist DOCS with financial/administrative needs and reporting as assigned such as checkbook maintenance, expense reports, accruals, etc. 
•  Collect, disseminate and assemble all information regarding upcoming groups/events for the weekly distribution report. 
•  Maintain master event book and planning calendar to assist DOCS in the account turnover process.
• Flexible to work early AM, late evenings and possible weekends. 
•  Provide support to the conference concierge desk when needed.
• Function as a liaison between planning and group clients as assigned i.e. Greet clients in the AM to ensure all meeting specifications are accurate, oversee banquet functions in the absence of a planning manager, etc.
• Receive, block, plan and distribute pertinent information regarding all in house events.  Provide clear and concise information to all areas. 
• Attend meetings as assigned - group pick up, conference review, pre-cons, sous chef meeting


Minimum Qualifications of the Conference Planning Coordinator:

• High school diploma or equivalent vocational training certificate required.  Some college or college degree preferred.  Degree in hospitality management preferred.
• Minimum two to three years administrative experience.  Prior experience within a four star hotel brand preferred.


Other Qualifications:
• Must be customer-service oriented and have excellent hospitality skills.
• Must be able to calculate basic mathematic functions.

Job Details

Reference # 38061
Posted on 22 Feb 2019
Closes on 24 Mar 2019 10:17
Property name
Location(s) Leesburg, VA
City Name
Department Sales & Marketing
Career level
Hours/Status Full-time
Pay range ($low)
Pay range ($high)
Bonuses
Benefits
More details (document)
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