Coordinator, Destination Services - Los Angeles, CA 41501 https://inntrack.snaphire.com/job?jobmc=41501GOOGLE https://inntrack.snaphire.com/job?jobmc=41501GOOGLE
Careers at Los Angeles Tourism & Convention Board Los Angeles Tourism & Convention Board
Salary:

Location: Los Angeles, CA 90071 USA

Type of employment : FULL_TIME

Industry: Hospitality
Department:
Career Level: Entry, Experienced
Work Hours: Full-time

Date Posted: 02 Aug 2019

Valid Through: 01 Sep 2019 12:36

Job Summary:   Reporting to the VP, Client & Destination Services, the Coordinator, Destination Services will support the Directors and Managers of both departments with planning, organizing and coordination of all conventions and self-contained meetings.  Key responsibilities will include addressing all administrative duties as it applies to FAMS, Special Events, Global Sales Meetings, GM Sales Missions and Tradeshows, handling related billing and expense processing and organizing and managing the Event Calendar and related meetings.  Sharp project management, communication and coordination skills in a fast-paced environment are key to your success.  Experience in the Travel & Tourism, Sales and/or Hospitality industries are preferred and most helpful.

ESSENTIAL JOB FUNCTIONS are listed in order of importance:

  1. Addresses all administrative duties as it applies to FAMS, Special Events, Global Sales Meetings, GM Sales Missions and Tradeshows including supporting the Directors within the Services Department. Manages reports and spreadsheets to track and measure specific projects 20%
  2. Handles billing & reconciliation as it applies to the American Express Corporate Card and assist with maintaining the newly implemented standardized budget system for events. 20%
  3. Chairs the Monthly Event Calendar Meeting & maintains meeting minutes 20%
  4. Oversees a case load of administrative focused Sales Self-Contained turn over files 10%
  5. Manages the Preferred Delta Airline Program from annual inception to conclusion including preparing monthly status reports. Manages and maintains department reports. 10%
  6. Manages Correspondence and maintains the digital files of the Speaker Network & Corporate Social Responsibility Programs. 10%
  7. Assist/Coordinates citywide & self-contained sites & events 5%
  8. Perform other duties as assigned 5%

100% 

OTHER JOB RESPONSIBILITIES:

  1. Undertakes special projects as requested by the VP of Client & Destination Services
  2. Oversees collateral inventory for the LACC Visitor Information Booths in the West & South Hall
  3. Manages independent Contractor Agreement forms, and ensures that all monthly, quarterly & annual administrative accounting stipulations are met as it pertains to closing.                                                                                                                            

EDUCATION & EXPERIENCE REQUIRED:

High School Diploma required, bachelor's degree strongly preferred. Proven experience as an administrative assistant required. 

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  1. Working knowledge of processing invoices, payments and transactions.
  2. Researching, sorting & negotiating group specific requirements.
  3. Flexible to the changing demands and workload of the department.
  4. Must have a passion for the organization's mission and consistently model Core Values.
  5. Must possess the utmost in professional discretion, confidentiality and integrity.
  6. Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and able to quickly learn new systems as required.
  7. Excellent verbal, written, and interpersonal communication skills.
  8. Dependable, highly motivated and a true team player.
  9. Possess strong organizational skills and excellent attention to detail.
  10. Ability to multi-task and meet multiple deadlines.
  11. Ability to communicate effectively across a variety of departments and work styles.
  12. Ability to work in a fast-paced, dynamic environment.

To apply, please email your resume and cover letter to hr@latourism.org, noting the position title in the subject line. Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.

 

Coordinator, Destination Services - Los Angeles, CA

Job Summary:   Reporting to the VP, Client & Destination Services, the Coordinator, Destination Services will support the Directors and Managers of both departments with planning, organizing and coordination of all conventions and self-contained meetings.  Key responsibilities will include addressing all administrative duties as it applies to FAMS, Special Events, Global Sales Meetings, GM Sales Missions and Tradeshows, handling related billing and expense processing and organizing and managing the Event Calendar and related meetings.  Sharp project management, communication and coordination skills in a fast-paced environment are key to your success.  Experience in the Travel & Tourism, Sales and/or Hospitality industries are preferred and most helpful.

ESSENTIAL JOB FUNCTIONS are listed in order of importance:

  1. Addresses all administrative duties as it applies to FAMS, Special Events, Global Sales Meetings, GM Sales Missions and Tradeshows including supporting the Directors within the Services Department. Manages reports and spreadsheets to track and measure specific projects 20%
  2. Handles billing & reconciliation as it applies to the American Express Corporate Card and assist with maintaining the newly implemented standardized budget system for events. 20%
  3. Chairs the Monthly Event Calendar Meeting & maintains meeting minutes 20%
  4. Oversees a case load of administrative focused Sales Self-Contained turn over files 10%
  5. Manages the Preferred Delta Airline Program from annual inception to conclusion including preparing monthly status reports. Manages and maintains department reports. 10%
  6. Manages Correspondence and maintains the digital files of the Speaker Network & Corporate Social Responsibility Programs. 10%
  7. Assist/Coordinates citywide & self-contained sites & events 5%
  8. Perform other duties as assigned 5%

100% 

OTHER JOB RESPONSIBILITIES:

  1. Undertakes special projects as requested by the VP of Client & Destination Services
  2. Oversees collateral inventory for the LACC Visitor Information Booths in the West & South Hall
  3. Manages independent Contractor Agreement forms, and ensures that all monthly, quarterly & annual administrative accounting stipulations are met as it pertains to closing.                                                                                                                            

EDUCATION & EXPERIENCE REQUIRED:

High School Diploma required, bachelor's degree strongly preferred. Proven experience as an administrative assistant required. 

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  1. Working knowledge of processing invoices, payments and transactions.
  2. Researching, sorting & negotiating group specific requirements.
  3. Flexible to the changing demands and workload of the department.
  4. Must have a passion for the organization's mission and consistently model Core Values.
  5. Must possess the utmost in professional discretion, confidentiality and integrity.
  6. Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and able to quickly learn new systems as required.
  7. Excellent verbal, written, and interpersonal communication skills.
  8. Dependable, highly motivated and a true team player.
  9. Possess strong organizational skills and excellent attention to detail.
  10. Ability to multi-task and meet multiple deadlines.
  11. Ability to communicate effectively across a variety of departments and work styles.
  12. Ability to work in a fast-paced, dynamic environment.

To apply, please email your resume and cover letter to hr@latourism.org, noting the position title in the subject line. Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.

 

Job Details

Reference # 41501
Posted on 02 Aug 2019
Closes on 01 Sep 2019 12:36
Property name
Location(s) Los Angeles, CA
City Name
Department
Career level Entry, Experienced
Hours/Status Full-time
Pay range ($low)
Pay range ($high)
Bonuses No
Benefits
More details (document)
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