Maintenance Supervisor - Sarasota, FL 43609 https://inntrack.snaphire.com/job?jobmc=43609GOOGLE https://inntrack.snaphire.com/job?jobmc=43609GOOGLE
Careers at Allegro Senior Living LLC Allegro Senior Living LLC
Salary:

Location: Sarasota, FL USA

Type of employment : FULL_TIME

Industry: Hospitality
Department:
Career Level:
Work Hours:

Date Posted: 25 Jun 2019

Valid Through: 25 Jul 2019 06:26

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri with a home office in St. Louis, MO. 

The Community

Life is a musical journey. Arietta offers rental apartment homes for adults 55 and older who are ready for their next adventure in life. Much like notes on a page that guide music, Arietta (meaning melody) guides you through a life of purpose and passion. 

The Role

The primary responsibility of the Maintenance Supervisor is to assist the Community Director (CD) in maintaining and operating the physical aspects of the Property. The Maintenance Supervisor will organize, participate in, direct and supervise the Property maintenance program in an efficient, cost-effective manner; safely meeting residents' needs in strict accordance with Company policies and procedures and in compliance with federal, state and local requirements.

Areas of Responsibility:

  • Recruit, train, manage, motivate, and evaluate Maintenance personnel according to Company policies and procedures.
  • Schedule Maintenance personnel to ensure that the Property is appropriately staffed at all times including weekends and in the event of an emergency.
  • Oversee and monitor that the Maintenance staff are properly accounting for hours worked using time clock system. Continuously review t payroll records to ensure accuracy and to help control labor costs. Submit payroll and new hire paperwork as required.
  • Participate in Maintenance Department Performance Plan development in order that Company goals are met.
  • Ensure that all required administrative reports are submitted to appropriate departments on time. 
  • Develop and implement a preventative maintenance program using the on-line maintenance management system to track and plan. Ensure that mechanical equipment, building structures and grounds are properly maintained. 
  • Prepare Maintenance budget within approved guidelines and according to Company policies and procedures, utilizing review of maintenance purchases and discussion of future projects or needs with the CD.
  • Assure in-service training programs are scheduled for Maintenance Department associates. Attend as appropriate.
  • Implement and maintain a training program for all associates on the Property Hazard Communications program.
  • Coordinate Property Safety Committee. Conduct regular meetings according to Company policy.
  • Pick up and delegate maintenance requests and work orders each day. Follow up to ensure that outstanding work is completed in a timely manner and any delays are communicated to CD and resident when applicable.
  • Complete project tasks and work orders on an individual basis as needed. Ensure that work requests are properly prioritized, work is completed and entered into on-line maintenance management system.
  • Complete monthly maintenance task list items and review with CD.
  • Follow OSHA and Company guidelines relating to Lock Out Tag Out procedures that are approved for the Property and follow all OSHA standards for safe working procedures.
  • Ensure safety data sheets (SDS) are properly maintained.
  • Supervise the maintenance of all equipment (i.e. machinery, electric, plumbing, refrigeration, mechanical, etc.).
  • Program, monitor, and perform daily checks on door access control systems and security camera systems. Make adjustments to door access system seasonally or as needed.
  • Assure that all gauges, thermometer, water meters, fire/sprinkler systems, etc. are checked on a regular basis.
  • Have all equipment and systems inspected regularly for proper function and compliance with local codes, ordinances, and safety regulations. Follow up on repairs as needed.
  • Train other staff members in all emergency systems in the Property.
  • Schedule, supervise and document fire drills as required by regulations.
  • Maintain daily, monthly and annual logs and data on repairs and maintenance of equipment and machinery.
  • Check and maintain the Building Life safety system, i.e. Fire panel, for proper operation on a daily basis. 
  • Check operation of HVAC, i.e. cooling towers/chillers, circulation pumps, rooftop units, exhaust fans and any energy management, computer based systems for faults on a daily basis.
  • Check all exterior building/parking lot lighting for correct operation and illumination for a safe and secure environment on a weekly basis.
  • Maintain necessary records and inventory controls to ensure that adequate maintenance supplies are on hand and to prevent theft.
  • Keep an EPA refrigerant log book if refrigerant is stored on property or use of refrigerant gauges is kept on property.
  • Advise the CD regarding all maintenance contracts, their cost and their expiration dates.
  • Utilize Company's membership with Global Purchasing Organizations (GPOs) such as Innovatix, Premier or Navigator to competitively shop for maintenance supplies and equipment on a routine basis. Keep abreast of new products and less expensive ways of making repairs.
  • Obtain quotes from contractors for repairs and/or replacements to Property structures and equipment, as needed or directed.
  • Oversee and coordinate the work of contractors at the Property to ensure that work is completed in a timely manner and to contract specifications.
  • Oversee maintenance functions necessary to ready vacant apartments for new move-ins. Ensure that apartments are readied to management standards and in a timely manner.
  • Update the status of the vacant apartments to Sales & Marketing on a daily basis. 
  • Meet with landscaping contractor when on site to go over property condition on a weekly basis.
  • Meet daily with CD to discuss Property operations.
  • Work in conjunction with other Property Department Heads to assist incoming residents.
  • Annually update and implement a Comprehensive Emergency Management Plan (CEMP) with CD per Company and County guidelines where required.
  • Provide services and interactions throughout the Property which delight the residents, prospects, and the greater community with inspired experiences which result in referrals and high occupancy.
  • Attend and participate in all meetings and training as directed by Company policy and the CD.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform, safety shoes and name tag when on duty, and coach Assistant Maintenance Supervisor to do the same. 
  • Report any and all deferred maintenance, vandalism or hazardous situations to the CD as discovered and take appropriate action as necessary.
  • Ensure understanding of and compliance with all regulations regarding residents' rights.
  • Maintain confidentiality of all pertinent resident, associate, Property or Company information deemed as such.
  • Other duties as assigned.

Special Requirements/Certifications:

  • Must be a minimum of 18 years of age. State specific guidelines may apply. 
  • High school diploma or equivalent required. Technical school diploma preferred.
  • Minimum of 2 years maintenance-related experience in senior living, hospitality, apartment complex or similar background. Includes working knowledge of plumbing, electrical, carpentry, painting, and HVAC systems.
  • Must have EPA 608 certification or be willing to obtain same within 90 days of hire. 
  • OSHA and pool maintenance certification desirable.
  • Must have, or be willing to obtain, CPR/AED certification. 
  • Must be computer literate, with a working knowledge of Microsoft Office products and comfortable learning and using other company software (i.e.: on-line maintenance management system, accounting system, and on-line learning management system).
  • Must be an independent worker with good verbal/written communication skills able to multi-task and problem solve.
  • Must possess good decision-making skills and have a sense of safety awareness.
  • Must have a positive Criminal Background Screening.

The Property is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

EOE

Maintenance Supervisor - Sarasota, FL

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri with a home office in St. Louis, MO. 

The Community

Life is a musical journey. Arietta offers rental apartment homes for adults 55 and older who are ready for their next adventure in life. Much like notes on a page that guide music, Arietta (meaning melody) guides you through a life of purpose and passion. 

The Role

The primary responsibility of the Maintenance Supervisor is to assist the Community Director (CD) in maintaining and operating the physical aspects of the Property. The Maintenance Supervisor will organize, participate in, direct and supervise the Property maintenance program in an efficient, cost-effective manner; safely meeting residents' needs in strict accordance with Company policies and procedures and in compliance with federal, state and local requirements.

Areas of Responsibility:

  • Recruit, train, manage, motivate, and evaluate Maintenance personnel according to Company policies and procedures.
  • Schedule Maintenance personnel to ensure that the Property is appropriately staffed at all times including weekends and in the event of an emergency.
  • Oversee and monitor that the Maintenance staff are properly accounting for hours worked using time clock system. Continuously review t payroll records to ensure accuracy and to help control labor costs. Submit payroll and new hire paperwork as required.
  • Participate in Maintenance Department Performance Plan development in order that Company goals are met.
  • Ensure that all required administrative reports are submitted to appropriate departments on time. 
  • Develop and implement a preventative maintenance program using the on-line maintenance management system to track and plan. Ensure that mechanical equipment, building structures and grounds are properly maintained. 
  • Prepare Maintenance budget within approved guidelines and according to Company policies and procedures, utilizing review of maintenance purchases and discussion of future projects or needs with the CD.
  • Assure in-service training programs are scheduled for Maintenance Department associates. Attend as appropriate.
  • Implement and maintain a training program for all associates on the Property Hazard Communications program.
  • Coordinate Property Safety Committee. Conduct regular meetings according to Company policy.
  • Pick up and delegate maintenance requests and work orders each day. Follow up to ensure that outstanding work is completed in a timely manner and any delays are communicated to CD and resident when applicable.
  • Complete project tasks and work orders on an individual basis as needed. Ensure that work requests are properly prioritized, work is completed and entered into on-line maintenance management system.
  • Complete monthly maintenance task list items and review with CD.
  • Follow OSHA and Company guidelines relating to Lock Out Tag Out procedures that are approved for the Property and follow all OSHA standards for safe working procedures.
  • Ensure safety data sheets (SDS) are properly maintained.
  • Supervise the maintenance of all equipment (i.e. machinery, electric, plumbing, refrigeration, mechanical, etc.).
  • Program, monitor, and perform daily checks on door access control systems and security camera systems. Make adjustments to door access system seasonally or as needed.
  • Assure that all gauges, thermometer, water meters, fire/sprinkler systems, etc. are checked on a regular basis.
  • Have all equipment and systems inspected regularly for proper function and compliance with local codes, ordinances, and safety regulations. Follow up on repairs as needed.
  • Train other staff members in all emergency systems in the Property.
  • Schedule, supervise and document fire drills as required by regulations.
  • Maintain daily, monthly and annual logs and data on repairs and maintenance of equipment and machinery.
  • Check and maintain the Building Life safety system, i.e. Fire panel, for proper operation on a daily basis. 
  • Check operation of HVAC, i.e. cooling towers/chillers, circulation pumps, rooftop units, exhaust fans and any energy management, computer based systems for faults on a daily basis.
  • Check all exterior building/parking lot lighting for correct operation and illumination for a safe and secure environment on a weekly basis.
  • Maintain necessary records and inventory controls to ensure that adequate maintenance supplies are on hand and to prevent theft.
  • Keep an EPA refrigerant log book if refrigerant is stored on property or use of refrigerant gauges is kept on property.
  • Advise the CD regarding all maintenance contracts, their cost and their expiration dates.
  • Utilize Company's membership with Global Purchasing Organizations (GPOs) such as Innovatix, Premier or Navigator to competitively shop for maintenance supplies and equipment on a routine basis. Keep abreast of new products and less expensive ways of making repairs.
  • Obtain quotes from contractors for repairs and/or replacements to Property structures and equipment, as needed or directed.
  • Oversee and coordinate the work of contractors at the Property to ensure that work is completed in a timely manner and to contract specifications.
  • Oversee maintenance functions necessary to ready vacant apartments for new move-ins. Ensure that apartments are readied to management standards and in a timely manner.
  • Update the status of the vacant apartments to Sales & Marketing on a daily basis. 
  • Meet with landscaping contractor when on site to go over property condition on a weekly basis.
  • Meet daily with CD to discuss Property operations.
  • Work in conjunction with other Property Department Heads to assist incoming residents.
  • Annually update and implement a Comprehensive Emergency Management Plan (CEMP) with CD per Company and County guidelines where required.
  • Provide services and interactions throughout the Property which delight the residents, prospects, and the greater community with inspired experiences which result in referrals and high occupancy.
  • Attend and participate in all meetings and training as directed by Company policy and the CD.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform, safety shoes and name tag when on duty, and coach Assistant Maintenance Supervisor to do the same. 
  • Report any and all deferred maintenance, vandalism or hazardous situations to the CD as discovered and take appropriate action as necessary.
  • Ensure understanding of and compliance with all regulations regarding residents' rights.
  • Maintain confidentiality of all pertinent resident, associate, Property or Company information deemed as such.
  • Other duties as assigned.

Special Requirements/Certifications:

  • Must be a minimum of 18 years of age. State specific guidelines may apply. 
  • High school diploma or equivalent required. Technical school diploma preferred.
  • Minimum of 2 years maintenance-related experience in senior living, hospitality, apartment complex or similar background. Includes working knowledge of plumbing, electrical, carpentry, painting, and HVAC systems.
  • Must have EPA 608 certification or be willing to obtain same within 90 days of hire. 
  • OSHA and pool maintenance certification desirable.
  • Must have, or be willing to obtain, CPR/AED certification. 
  • Must be computer literate, with a working knowledge of Microsoft Office products and comfortable learning and using other company software (i.e.: on-line maintenance management system, accounting system, and on-line learning management system).
  • Must be an independent worker with good verbal/written communication skills able to multi-task and problem solve.
  • Must possess good decision-making skills and have a sense of safety awareness.
  • Must have a positive Criminal Background Screening.

The Property is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

EOE

Job Details

Reference # 43609
Posted on 25 Jun 2019
Closes on 25 Jul 2019 06:26
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Location(s) Sarasota, FL
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