Accounts Payable - West Hollywood, CA 45631 https://inntrack.snaphire.com/job?jobmc=45631GOOGLE https://inntrack.snaphire.com/job?jobmc=45631GOOGLE
Careers at Petit Ermitage Petit Ermitage
Salary:

Location: West Hollywood, CA 90069 USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Accounting & Finance
Career Level:
Work Hours: Full-time

Date Posted: 09 Aug 2019

Valid Through: 08 Sep 2019 16:28

  • Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

 

  • Route invoices with purchase order attached to department heads for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

 

  • Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

 

  • Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

 

  • Handle all vendor inquiries and reconcile vendor statements.

 

  • Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

 

  • Interface checks and submit a log of all manual checks to the Director of Finance.

 

  • Comply with attendance rules and be available to work on a regular basis.

 

  • Head Cashier for all Departments (change, bank audits, petty cash).

 

  • Audits the daily work from credit card billings.

 

  • Let the Managers of F&B or Front Desk know of any credit card discrepancies.

 

  • Go through all the mail daily.

 

  • Post all ACH's and Wires.

 

  • Help guest's with copies of folios forward any group billing problem to Sales Dir. or Events Manager.

 

  • A/R processing all Direct Bills for payment.

 

  • Assist departments with Opera question, (posting, payments, adjustments, etc. )

 

  • Prepare the daily cash deposit from the Front Desk and F&B and take to the bank.

 

  • Other duties may be assigned.

 

 

 

JOB REQUIREMENTS:

 

Education and/or Experience--

  • Relevant degree, in Finance or related business discipline, from an academic institution
  • Must have minimum of three (3) years accounts payable experience.
  • Previous experience in the hospitality industry

 

Language Skills—

  • Ability to read, write, and verbally communicate effectively and professionally with other departments, guests, and vendors in English.
  • Knowledge of other languages is a plus. 

 

Physical Ability—

  • Must be able to lift up to 25 pounds occasionally.
  • Requires grasping, writing, sitting, repetitive motions, bending, listening and hearing ability and visual acuity. Finger, wrist and arm dexterity for repeated use of paperwork, computer keyboard, stapler, and telephones.
  • Work is typically done while sitting at a desk or table with intermittent standing or stooping.
  • Working conditions of the position are a normal office situation.

 

Other—

  • Must be able to communicate effectively.
  • Ability to prioritize, organize work assignments and follow-up.
  • Ability to perform job function with minimal supervision even under pressure.
  • Ability to ensure security and confidentiality of hotel data.
  • Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
  • Rigorous commitment to accuracy and detail
  • Analytical approach and creativity to problem resolution
  • Commitment to support and drive change where necessary
  • Advanced IT skills, especially with MS Office and OPERA
  • Technical accounting knowledge of double-entry bookkeeping, stocks, creditors and accruals

 

 

 (Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).

 

Accounts Payable - West Hollywood, CA

  • Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

 

  • Route invoices with purchase order attached to department heads for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

 

  • Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

 

  • Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

 

  • Handle all vendor inquiries and reconcile vendor statements.

 

  • Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

 

  • Interface checks and submit a log of all manual checks to the Director of Finance.

 

  • Comply with attendance rules and be available to work on a regular basis.

 

  • Head Cashier for all Departments (change, bank audits, petty cash).

 

  • Audits the daily work from credit card billings.

 

  • Let the Managers of F&B or Front Desk know of any credit card discrepancies.

 

  • Go through all the mail daily.

 

  • Post all ACH's and Wires.

 

  • Help guest's with copies of folios forward any group billing problem to Sales Dir. or Events Manager.

 

  • A/R processing all Direct Bills for payment.

 

  • Assist departments with Opera question, (posting, payments, adjustments, etc. )

 

  • Prepare the daily cash deposit from the Front Desk and F&B and take to the bank.

 

  • Other duties may be assigned.

 

 

 

JOB REQUIREMENTS:

 

Education and/or Experience--

  • Relevant degree, in Finance or related business discipline, from an academic institution
  • Must have minimum of three (3) years accounts payable experience.
  • Previous experience in the hospitality industry

 

Language Skills—

  • Ability to read, write, and verbally communicate effectively and professionally with other departments, guests, and vendors in English.
  • Knowledge of other languages is a plus. 

 

Physical Ability—

  • Must be able to lift up to 25 pounds occasionally.
  • Requires grasping, writing, sitting, repetitive motions, bending, listening and hearing ability and visual acuity. Finger, wrist and arm dexterity for repeated use of paperwork, computer keyboard, stapler, and telephones.
  • Work is typically done while sitting at a desk or table with intermittent standing or stooping.
  • Working conditions of the position are a normal office situation.

 

Other—

  • Must be able to communicate effectively.
  • Ability to prioritize, organize work assignments and follow-up.
  • Ability to perform job function with minimal supervision even under pressure.
  • Ability to ensure security and confidentiality of hotel data.
  • Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
  • Rigorous commitment to accuracy and detail
  • Analytical approach and creativity to problem resolution
  • Commitment to support and drive change where necessary
  • Advanced IT skills, especially with MS Office and OPERA
  • Technical accounting knowledge of double-entry bookkeeping, stocks, creditors and accruals

 

 

 (Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands).

 

Job Details

Reference # 45631
Posted on 09 Aug 2019
Closes on 08 Sep 2019 16:28
Property name
Location(s) West Hollywood, CA
City Name
Department Accounting & Finance
Career level
Hours/Status Full-time
Pay range ($low) 16.0
Pay range ($high) 18.0
Bonuses
Benefits
More details (document) Job Description- Accounts Payable.doc
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