Coordinator, US & Canada - Los Angeles, CA 48282 https://inntrack.snaphire.com/job?jobmc=48282GOOGLE https://inntrack.snaphire.com/job?jobmc=48282GOOGLE
Careers at Los Angeles Tourism & Convention Board Los Angeles Tourism & Convention Board
Salary:

Location: Los Angeles, CA USA

Type of employment : FULL_TIME

Industry: Hospitality
Department:
Career Level:
Work Hours:

Date Posted: 14 Nov 2019

Valid Through: 14 Dec 2019 16:17

 Job Title:                                 Coordinator, US & Canada                

Department:                          Marketing

Reports to Job Title:               Regional Director, US & Canada

 

Job Summary:   Coordinator, US & Canada will provide administrative support for the International Department and manage the day-to-day tasks with direction from the Regional Director who oversees US & Canada.

 

ESSENTIAL JOB FUNCTIONS are listed in order of importance:

  1. Administrative Support
  • Assist in administrative needs including emails, expense reports, calendars, travel arrangements, oversee promotional and collateral inventories, and follow up on action items within L.A. Tourism's department as assigned.
  • Assist with budgets and accounting including full understanding of Expensify and NetSuite systems.
  • Manage monthly invoices from vendors to ensure they are received and processed in a timely manner.

35%

  1. Travel Trade Support
  • Assist with follow-up from sales activities including trade shows, sales missions, trainings and enter in client accounts, partner referrals and tracers into the department database.
  • Responsible for maintaining updated accounts in CRM for US & Canada as well as other markets as assigned.
  • Assist with tracking and reporting all sales initiatives for US & Canada markets.

30%

  1. Project Management
  • Assist with projects on an as needed bases, ensuring deadlines are met and communicated in a timely manner.

10%

  1. Assist in coordinating familiarization (FAM) tours and client site inspections with the direction from the Manager including welcome bags, client gifts and member communication.

10%

  1. Shipping Support
  • Work directly with mailroom for fulfillment and shipping requests for sales missions, trade shows, trainings and request from clients and international offices.

5%

  1. Event Attendance
  • Attend site inspections and L.A. member events when needed.

5%

  1. Perform other duties as assigned.

5%

 

100%

 

 

 

EDUCATION & EXPERIENCE REQUIRED:

High School Diploma required, bachelor's degree strongly preferred.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  1. Excellent oral and writing skills
  2. Must understand basic accounting.
  3. Strong organizational skills.
  4. Strong computer skills, word, excel, power point, and accounting.
  5. Ability to work independently and as part of a team
  6. Must be proficient in MS Office (Word, Excel, PowerPoint).
  7. Excellent verbal, written, and interpersonal communication skills.
  8. Dependable, great attitude, highly motivated.
  9. Possess strong organizational skills and attention to detail.
  10. Ability to prioritize, multi-task and meet multiple deadlines.
  11. Ability to communicate effectively across various departments.
  12. Ability to work in a changing environment.
  13. This job does not require travel and is Los Angeles based.

To apply, please email your resume and cover letter to hr@latourism.org, noting the position title in the subject line. Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.

Coordinator, US & Canada - Los Angeles, CA

 Job Title:                                 Coordinator, US & Canada                

Department:                          Marketing

Reports to Job Title:               Regional Director, US & Canada

 

Job Summary:   Coordinator, US & Canada will provide administrative support for the International Department and manage the day-to-day tasks with direction from the Regional Director who oversees US & Canada.

 

ESSENTIAL JOB FUNCTIONS are listed in order of importance:

  1. Administrative Support
  • Assist in administrative needs including emails, expense reports, calendars, travel arrangements, oversee promotional and collateral inventories, and follow up on action items within L.A. Tourism's department as assigned.
  • Assist with budgets and accounting including full understanding of Expensify and NetSuite systems.
  • Manage monthly invoices from vendors to ensure they are received and processed in a timely manner.

35%

  1. Travel Trade Support
  • Assist with follow-up from sales activities including trade shows, sales missions, trainings and enter in client accounts, partner referrals and tracers into the department database.
  • Responsible for maintaining updated accounts in CRM for US & Canada as well as other markets as assigned.
  • Assist with tracking and reporting all sales initiatives for US & Canada markets.

30%

  1. Project Management
  • Assist with projects on an as needed bases, ensuring deadlines are met and communicated in a timely manner.

10%

  1. Assist in coordinating familiarization (FAM) tours and client site inspections with the direction from the Manager including welcome bags, client gifts and member communication.

10%

  1. Shipping Support
  • Work directly with mailroom for fulfillment and shipping requests for sales missions, trade shows, trainings and request from clients and international offices.

5%

  1. Event Attendance
  • Attend site inspections and L.A. member events when needed.

5%

  1. Perform other duties as assigned.

5%

 

100%

 

 

 

EDUCATION & EXPERIENCE REQUIRED:

High School Diploma required, bachelor's degree strongly preferred.

KNOWLEDGE, SKILLS, ABILITIES REQUIRED:

  1. Excellent oral and writing skills
  2. Must understand basic accounting.
  3. Strong organizational skills.
  4. Strong computer skills, word, excel, power point, and accounting.
  5. Ability to work independently and as part of a team
  6. Must be proficient in MS Office (Word, Excel, PowerPoint).
  7. Excellent verbal, written, and interpersonal communication skills.
  8. Dependable, great attitude, highly motivated.
  9. Possess strong organizational skills and attention to detail.
  10. Ability to prioritize, multi-task and meet multiple deadlines.
  11. Ability to communicate effectively across various departments.
  12. Ability to work in a changing environment.
  13. This job does not require travel and is Los Angeles based.

To apply, please email your resume and cover letter to hr@latourism.org, noting the position title in the subject line. Due to the volume of applications that we receive, we are unable to respond to each individual submission and cannot accept phone inquiries. We appreciate your understanding and look forward to hearing from you.

Job Details

Reference # 48282
Posted on 14 Nov 2019
Closes on 14 Dec 2019 16:17
Property name Los Angeles Tourism & Convention Board
Location(s) Los Angeles, CA
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