Accounts Payable Supervisor - Leesburg, VA 49885 https://inntrack.snaphire.com/job?jobmc=49885GOOGLE https://inntrack.snaphire.com/job?jobmc=49885GOOGLE
Careers at Lansdowne Resort Lansdowne Resort & Spa
Salary: YEAR USD

Location: Leesburg, VA USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Accounting & Finance
Career Level:
Work Hours:

Date Posted: 02 Dec 2019

Valid Through: 01 Jan 2020 13:19

Job Summary

Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards; reconciles daily statements and month-end balancing of payables.

Essential Functions

  • Knowledge of BirchStreet

  • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
  • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
  • Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
  • Maintain positive guest relations at all times
  • Resolve guest complaints, ensuring guest satisfaction.
  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
  • Maintain complete knowledge of property management system and manual procedures.
  • Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
  • Answer telephone within 3 rings
  • Maintain accurate files on all authorized purchase orders.
  • Review open PO's and resolve with Purchasing Manager.
  • Match receiving invoices to authorized PO's and review accuracy of changes; reconcile differences with Purchasing Manager and/or vendor
  • Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
  • Prepare authorized invoices for payment to vendors.
  • Balance food and beverage invoices with Daily Receiving Report.
  • Follow up on goods received without invoices.
  • Create new vendor accounts in system and update vendor master accounts.
  • Verify ledger codes, batch invoices and post invoices.
  • Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
  • Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the checks.
  • Trace all authorized service and contract payments and process payments.
  • Maintain accurate record of all issued checks.
  • Ensure security of all unused checks.
  • Collate check copies, attach to respective invoices and file.
  • Print designated reports and distribute as specified by Controller.
  • Mail signed checks to vendors.
  • Cancel invoices and void checks.
  • Prepare applicable government, federal or required reports (ie: sales tax, 1099, state liquor).
  • Complete month-end closing procedures.

  • Other Duties
  • All Associates are required to fully comply with hotel and departmental rules, regulations and policies for the safe, secure, effective and environmentally friendly operation of the hotel facilities. Examples include, but are not limited to lost and found procedures, emergency procedures, recycling efforts, etc.
  • Attend and participate in all hotel and/or departmental meetings, training sessions and other information meetings.
  • Regular attendance in conformance with hotels standards is essential to the successful performance of this position.
  • Comply with hotel grooming standards for both uniformed and non-uniformed associates.
  • Comply with hotel service and behavioral standards towards our guests, vendors and fellow colleagues, including, but not limited to ensuring proper phone etiquette, courteous and respectful behavior and maintaining a friendly and positive attitude.
  • Perform all other duties as directed by management that are consistent with the policies and procedures of the hotel.

  • Working Conditions & Physical Requirements

Physical Effort:

Significant portions of day require prolonged sitting. Ability to visually review documents and computer screen throughout day.

Physical Environment:

Inside well lit office with comfortable ventilation.

Manual Skills

Significant portions of daily assignments involve application of manual skills requiring motor coordination in combination with finger dexterity, e.g., typing, handwriting, or machine operations.

Work Schedule:

Due to the cyclical nature of the hospitality industry, Associates may be required to work varying schedules to reflect the business needs of the hotel.

Safety:

Responsible for operating within hotel safety guidelines, including the safe and responsible operation of hotel equipment. Reports and addresses safety concerns as they arise. Ensures safe handling of chemicals in accordance with hotel and department standards and utilizes proper personal protective equipment (PPE) when appropriate.

 Qualifications

Education:

High school diploma or equivalent vocational training certificate required. Some college or college degree preferred. Degree in hospitality management preferred.

Experience:

Prior hotel experience required.   Prior experience within a four star hotel brand preferred.

 

Computer Skill & Other Technical Skills:

Ability to learn and utilize computer software and hardware required.   Ability to easily maneuver on computer keyboard required.

Ability to learn, utilize and communicate effectively via company issued communication devices (e.g. Nextel phones, etc).

Communication:

Advanced ability to comprehend and speak English to understand and respond to information and address advanced guest requests required both verbally and in writing. Knowledge of additional language(s) preferred.

Licenses or Certifications:

n/a

Other:

Must be customer-service oriented and have excellent hospitality skills.

Must be able to calculate basic mathematic functions.

 

Accounts Payable Supervisor - Leesburg, VA

Job Summary

Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards; reconciles daily statements and month-end balancing of payables.

Essential Functions

  • Knowledge of BirchStreet

  • Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
  • Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
  • Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
  • Maintain positive guest relations at all times
  • Resolve guest complaints, ensuring guest satisfaction.
  • Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
  • Maintain complete knowledge of property management system and manual procedures.
  • Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
  • Answer telephone within 3 rings
  • Maintain accurate files on all authorized purchase orders.
  • Review open PO's and resolve with Purchasing Manager.
  • Match receiving invoices to authorized PO's and review accuracy of changes; reconcile differences with Purchasing Manager and/or vendor
  • Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
  • Prepare authorized invoices for payment to vendors.
  • Balance food and beverage invoices with Daily Receiving Report.
  • Follow up on goods received without invoices.
  • Create new vendor accounts in system and update vendor master accounts.
  • Verify ledger codes, batch invoices and post invoices.
  • Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
  • Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the checks.
  • Trace all authorized service and contract payments and process payments.
  • Maintain accurate record of all issued checks.
  • Ensure security of all unused checks.
  • Collate check copies, attach to respective invoices and file.
  • Print designated reports and distribute as specified by Controller.
  • Mail signed checks to vendors.
  • Cancel invoices and void checks.
  • Prepare applicable government, federal or required reports (ie: sales tax, 1099, state liquor).
  • Complete month-end closing procedures.

  • Other Duties
  • All Associates are required to fully comply with hotel and departmental rules, regulations and policies for the safe, secure, effective and environmentally friendly operation of the hotel facilities. Examples include, but are not limited to lost and found procedures, emergency procedures, recycling efforts, etc.
  • Attend and participate in all hotel and/or departmental meetings, training sessions and other information meetings.
  • Regular attendance in conformance with hotels standards is essential to the successful performance of this position.
  • Comply with hotel grooming standards for both uniformed and non-uniformed associates.
  • Comply with hotel service and behavioral standards towards our guests, vendors and fellow colleagues, including, but not limited to ensuring proper phone etiquette, courteous and respectful behavior and maintaining a friendly and positive attitude.
  • Perform all other duties as directed by management that are consistent with the policies and procedures of the hotel.

  • Working Conditions & Physical Requirements

Physical Effort:

Significant portions of day require prolonged sitting. Ability to visually review documents and computer screen throughout day.

Physical Environment:

Inside well lit office with comfortable ventilation.

Manual Skills

Significant portions of daily assignments involve application of manual skills requiring motor coordination in combination with finger dexterity, e.g., typing, handwriting, or machine operations.

Work Schedule:

Due to the cyclical nature of the hospitality industry, Associates may be required to work varying schedules to reflect the business needs of the hotel.

Safety:

Responsible for operating within hotel safety guidelines, including the safe and responsible operation of hotel equipment. Reports and addresses safety concerns as they arise. Ensures safe handling of chemicals in accordance with hotel and department standards and utilizes proper personal protective equipment (PPE) when appropriate.

 Qualifications

Education:

High school diploma or equivalent vocational training certificate required. Some college or college degree preferred. Degree in hospitality management preferred.

Experience:

Prior hotel experience required.   Prior experience within a four star hotel brand preferred.

 

Computer Skill & Other Technical Skills:

Ability to learn and utilize computer software and hardware required.   Ability to easily maneuver on computer keyboard required.

Ability to learn, utilize and communicate effectively via company issued communication devices (e.g. Nextel phones, etc).

Communication:

Advanced ability to comprehend and speak English to understand and respond to information and address advanced guest requests required both verbally and in writing. Knowledge of additional language(s) preferred.

Licenses or Certifications:

n/a

Other:

Must be customer-service oriented and have excellent hospitality skills.

Must be able to calculate basic mathematic functions.

 

Job Details

Reference # 49885
Posted on 02 Dec 2019
Closes on 01 Jan 2020 13:19
Property name Lansdowne Resort & Spa
Location(s) Leesburg, VA
City Name
Department Accounting & Finance
Career level
Hours/Status
Pay range ($low)
Pay range ($high)
Bonuses No
Benefits
More details (document)
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