Receptionist - The Woodlands, TX 25446 https://inntrack.snaphire.com/job?jobmc=25446GOOGLE https://inntrack.snaphire.com/job?jobmc=25446GOOGLE
Careers at The Club at Carlton Woods The Club at Carlton Woods
Salary: YEAR USD

Location: The Woodlands, TX USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Administration & General
Career Level:
Work Hours: Full-time

Date Posted: 09 Apr 2019

Valid Through: 09 May 2019 12:17

POSITION PURPOSE:

The Receptionist is responsible for answering and transferring incoming phone calls and serving as the first point of contact for our club members.

 

ESSENTIAL JOB RESPONSIBILITIES:

  • Answer incoming phone calls and direct to appropriate person or department.
  • Screen incoming phone calls as appropriate and transfer as necessary.
  • Serve as the first point of contact for our club members in directing them to their scheduled appointments.
  • Knowledgeable of our restaurant menus.
  • Take food orders to go for club members.
  • Knowledgeable of calendars for all meeting rooms.
  • Send daily email communication to in-house departments for daily events
  • Update and distribute phone extension list as required.
  • Sort and distribute incoming USPO mail to in-house mailboxes; take in-house mail for pick up by interoffice personnel
  • Assist catering and F&B departments in seating/layout of special events;
  • Maintain reservations log through excel and Club Essentials for all special events; communicating status to all departments;
  • In charge of creation of staff name tags
  • Ensure all copiers and printers are fully stocked with paper on a daily basis and replace any low or empty toner cartridges as  necessary.
  • Hostess members and guests for regular dining and special events;
  • Create special events menus approved by catering and F&B departments
  • Maintain Lost & Found for non-valuable items.

 

KNOWLEDGE, EXPERIENCE AND SKILLS:

  • Minimum 2-3 years of Receptionist or Administrative Assistant experience in a corporate environment.
  • Must have extremely polished phone etiquette skills.
  • Maintain a professional appearance at all times. This person is a reflection of the club and at times the first impression            someone has of the club.
  • Professional interaction with employees, club members and vendors.
  • Must have a strong work ethic and be reliable and dependable.
  • Build positive working relationships with employees at all levels within the organization.
  • Be resourceful and able to work efficiently even if given very little direction and information.
  • Able to effectively multi-task and handle multiple projects.
  • Exercise sound judgment when making decisions and willing to ask if unsure.
  • Able to work additional hours to meet deadlines as necessary.
  • Effectively work with minimal supervision.
  • Strong attention to detail skills.
  • Exceptional communication skills both verbal and written.
  • Good problem solver/creative thinker.
  • "Can-do" attitude and pro-active.
  • Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.

Physical Demands

  • Must be able to lift up to 15 lbs. occasionally.
  • Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
  • Length of time of these tasks may vary from day to day and task to task

 

EDUCATION, CERTIFICATIONS AND LICENSES:

  • High school or equivalent education required
  • Some college required.
  • Associates or Bachelor's Degree strongly preferred.

Receptionist - The Woodlands, TX

POSITION PURPOSE:

The Receptionist is responsible for answering and transferring incoming phone calls and serving as the first point of contact for our club members.

 

ESSENTIAL JOB RESPONSIBILITIES:

  • Answer incoming phone calls and direct to appropriate person or department.
  • Screen incoming phone calls as appropriate and transfer as necessary.
  • Serve as the first point of contact for our club members in directing them to their scheduled appointments.
  • Knowledgeable of our restaurant menus.
  • Take food orders to go for club members.
  • Knowledgeable of calendars for all meeting rooms.
  • Send daily email communication to in-house departments for daily events
  • Update and distribute phone extension list as required.
  • Sort and distribute incoming USPO mail to in-house mailboxes; take in-house mail for pick up by interoffice personnel
  • Assist catering and F&B departments in seating/layout of special events;
  • Maintain reservations log through excel and Club Essentials for all special events; communicating status to all departments;
  • In charge of creation of staff name tags
  • Ensure all copiers and printers are fully stocked with paper on a daily basis and replace any low or empty toner cartridges as  necessary.
  • Hostess members and guests for regular dining and special events;
  • Create special events menus approved by catering and F&B departments
  • Maintain Lost & Found for non-valuable items.

 

KNOWLEDGE, EXPERIENCE AND SKILLS:

  • Minimum 2-3 years of Receptionist or Administrative Assistant experience in a corporate environment.
  • Must have extremely polished phone etiquette skills.
  • Maintain a professional appearance at all times. This person is a reflection of the club and at times the first impression            someone has of the club.
  • Professional interaction with employees, club members and vendors.
  • Must have a strong work ethic and be reliable and dependable.
  • Build positive working relationships with employees at all levels within the organization.
  • Be resourceful and able to work efficiently even if given very little direction and information.
  • Able to effectively multi-task and handle multiple projects.
  • Exercise sound judgment when making decisions and willing to ask if unsure.
  • Able to work additional hours to meet deadlines as necessary.
  • Effectively work with minimal supervision.
  • Strong attention to detail skills.
  • Exceptional communication skills both verbal and written.
  • Good problem solver/creative thinker.
  • "Can-do" attitude and pro-active.
  • Highly proficient in MS office applications: Outlook, Word, Excel, Power Point.

Physical Demands

  • Must be able to lift up to 15 lbs. occasionally.
  • Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.
  • Length of time of these tasks may vary from day to day and task to task

 

EDUCATION, CERTIFICATIONS AND LICENSES:

  • High school or equivalent education required
  • Some college required.
  • Associates or Bachelor's Degree strongly preferred.

Job Details

Reference # 25446
Posted on 09 Apr 2019
Closes on 09 May 2019 12:17
Property name
Location(s) The Woodlands, TX
City Name
Department Administration & General
Career level
Hours/Status Full-time
Pay range ($low)
Pay range ($high)
Bonuses No
Benefits
More details (document)
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